Vendor Onboarding Automation From Supplier Form to ERP Record
Collect supplier details and documents with one smart form, validate them, route the request for approval, sign the vendor agreement and create the supplier in NetSuite, SAP Business One or Priority automatically.
Onboard Suppliers Faster and With Fewer Errors
Vendor onboarding often runs on emails, spreadsheets and scanned forms, and someone in finance re-types everything into the ERP.
With Noca, suppliers fill in one form, procurement approves in one click and the vendor record is created automatically with the right details and documents.
Vendor Onboarding
Without Re-Typing
Smart Supplier Form
Collect company details, contacts, bank details and certificates with conditional fields by country.
Document Collection
Request tax forms, insurance certificates and other documents as uploads in the same form.
Validation
Check required fields, formats and duplicates before a request reaches procurement.
Approvals
Route new suppliers to procurement and finance with reminders and escalation.
Vendor Agreements
Generate the supplier agreement and collect e-signatures.
ERP Records
Create the vendor in NetSuite, SAP Business One or Priority with the approved details.
Onboard Vendors From ChatGPT, Claude or Grok
Ask: “Send the supplier onboarding form to Delta Supplies and create them in NetSuite when procurement approves.” Noca sends the form and runs the onboarding flow with your rules.
How Vendor Onboarding Automation
Works in Noca
One connected process, from the first form to the final record in your systems.
One form, every document.
Suppliers submit details and documents in one form.
Clean data.
Required fields, formats and duplicates are checked automatically.
Procurement sign-off.
Procurement and finance approve with one click.
Agreement signed.
The vendor agreement is generated and signed electronically.
Vendor created.
The supplier is created in your ERP with the approved data.
Onboard Every Supplier in One Automated Flow
Frequently Asked Questions
What is vendor onboarding automation?
It automates collecting supplier information and documents, approving new suppliers and creating them in your ERP.
Which ERPs does Noca support?
NetSuite, SAP Business One, Priority, Dynamics 365 and other ERPs connected to Noca.
Can the form change by supplier country?
Yes. Conditional logic shows fields such as VAT or local tax IDs only where they apply.
Can suppliers upload documents?
Yes. Tax forms, certificates and other documents are collected as uploads in the same form.
Can approvals be required before creating a vendor?
Yes. Requests go to procurement and finance first, and the vendor is created only after approval.
Can the vendor agreement be signed electronically?
Yes. Noca generates the agreement and collects e-signatures.
Can I run this process from ChatGPT or Claude?
Yes. Through the Noca MCP Server, ChatGPT, Claude and Grok can run your published Noca flows, with the permission groups and approvals you set.
Do I need developers?
No. Noca builds the forms, documents and workflow from a prompt, and your team edits them visually.
Is it secure?
Noca follows the TRAPS framework: Trusted, Responsible, Auditable, Private and Secure, with permission-based access and full logs.
Is there a free plan?
Yes. Noca has a free plan, so you can build and test this process before upgrading.